Effective meetings are the keys to project progression, productive training and smooth overall workflow. Successful meeting facilitation employs various important aspects, and none more vital than how to end a meeting.
Ending a meeting leaves attendees with either a good or negative feeling. Use these five hacks to make certain your next meeting ends with attendees realizing the value of the gathering.
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No. 1: End on a positive note. Even if there has been tension and difference of opinion, strive to end the meeting harmoniously. A positive ending creates goodwill in attendees, instead of them walking away grumbling the meeting was a waste of time.
No. 2: Wind down before the scheduled end time. Savvy meeting facilitation requires an eye on the clock. Wrap up discussions a few minutes before the end time, so the presenter has time for some closing comments. Nothing ruins a meeting like going way past the scheduled ending time.
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No. 3: Reiterate its overall objective. Closing comments, like opening comments, need to include the overall goal of the meeting. It ties all the discussions together, and reminds participants of the objective the meeting achieved.
No. 4: Connect with the participants one last time. Meeting facilitators should spend a little time at the end of the meeting recognizing exemplary participants who contributed valuable ideas. Instead of rushing back to work or another meeting, stand at the door/log off last and thank participants for attending. Just a few seconds of one-on-one attention creates a positive reaction in most people.
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No. 5: Schedule follow-up plans. Before the meeting adjourns, set the next step in place. Whether it’s another meeting to measure progress or email follow up, ensure that every participant understands the next point of contact.
Knowing how to effectively end a meeting is a key component of successful meeting facilitation. By implementing these five hacks, meetings can be closed in such a way the participants understand the value of the meeting, feel connected to the project, and begin to prepare for the next step.
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About the Author
Michael Wilkinson is the trailblazing Founder of Leadership Strategies, renowned as the foremost provider of professional facilitators and facilitation training in the US. As a Certified Master Facilitator and a Certified Professional Facilitator, Michael’s expertise is in high demand as a trainer, facilitator, and keynote speaker. With a track record of leadership in the facilitation industry, including roles as past president of the Southeast Association of Facilitators, creator of the FindaFacilitator.com database, and founding board member of the International Institute of Facilitation, Michael is a leader in the industry. Dive deeper into his wealth of knowledge through his acclaimed books, including The Executive Guide to Facilitating Strategy, The Secrets of Facilitation, The Secrets to Masterful Meetings, and CLICK: The Virtual Meetings Book.
